Six things to consider when choosing a meeting room
If you’re planning an important off-site business event, don’t underestimate the importance of the venue. Here are six considerations that should inform your decision.
Location
Find a venue with on-site parking and good public transport links to ensure that everyone can get there easily. A central location also communicates a sense of professionalism. That needn’t mean a major city centre, for example, when it comes to meeting rooms Exeter, the town is as well served as London. Looking no further than a company like exeter.nettl.com/meeting-rooms if in any doubt.
Capacity
Cramped conditions are not conducive to productivity, so find a room that accommodates your attendees comfortably. 20-25 square feet per person is recommended for an all-day session. The layout should match the purpose of the session.
IT facilities
Effective presentations and hybrid meetings need high-speed Wi-Fi, video displays and stable connectivity options. Make sure everything is in place, tested and working.
Comfort
If you want people to stay focused for any length of time in one place then you’ll need comfortable seating, good ventilation and temperature control to help maintain focus and energy levels throughout the day.
Catering
Your attendees will need food and drink throughout the day so it’s worth spending on professional catering rather than just a tray of supermarket sandwiches.
Other features
No one likes to spend time in dark, airless rooms so look for a venue with plenty of natural light that also offers privacy. Make sure you have assistance staff on hand to help with technical or logistical problems.
